FUND E-Z Fund Accounting includes the following modules:

• General Ledger
• Bank Reconciliation
• Budgeting
• Accounts Payable
• Purchase Orders / Encumbrances*
• Accounts Receivable
• Client Billing (sales)
• Direct Allocations
• Indirect Allocations*
• Batch Processing*
• Security
• Tools
• *Requires FUND E-Z Pro

• Construct a multi-segment chart of accounts that reflects your nonprofit’s programs, projects, funding streams, departments, etc.
• Budget by segment, track variances and unexpended amounts.
• Keep unlimited fiscal years online.
• Start processing a new fiscal year before closing the old one.
• Provide complete audit trails and audit reports across companies.
• Forced balancing business rules safeguard data integrity across the general ledger, subsidiary ledgers, and all other modules.
• Print financial reports by segment(s), for any period, even crossing fiscal years.
• Provide consolidations of segments in summary or columnar format.
• Compare actual vs. budget for any segment, group of segments, or for total company.
• Create filters and sequences to report multiple segments back-to-back.
• Easily ‘drag-and-drop’ accounts into grouped rows on financial statements to create totals, subtotals and summaries.
• Create cost report worksheets for 990’s and internal auditing.
• Print a full set of FASB 117 financial statements.
• Drill down to data records from reports.
• Create Excel spreadsheets reports with just a few clicks.
• Output reports to other formats such as PDF or HTML.
• Email reports in multiple formats.
• Enjoy rock-solid transaction integrity, regardless of volume.
• Create transactions from memorized items or from posted history.
• Process cash basis transactions (bank deposits and manual checks).
• Print cash basis checks in groups, not just one at a time.
• Use the general journal for adjustments, bank charges, accruals, recurring entries, etc.

• Ease-of-use makes for quick reconciliations.
• Real-time data linking allows for daily, weekly, or monthly reconciliations.
• Manage many cash accounts independently and easily.
• Clear items one at a time or in groups.
• Reconcile accounts that are split across funds and cost centers.
• Print multiple reconciliation reports from one screen.
• Print the bank reconciliation in detail or summary.
• Track cleared debits, cleared credits, outstanding checks, deposits in transit, and other adjustments.
• Skip months if necessary, to save time.

• Produce detail or summary budget comparison reports.
• Include encumbered amounts on budget reports.
• Auto-create budgets from historical data (actual or budget).
• Budget segments that cross fiscal years.
• Extend budgets for more than 12 months.
• Annualize to create a full year’s budget from just a few months of history.
• Edit budget records manually or mass update in groups.
• Create budget revisions while keeping the original budget intact.
• Optionally post budget revisions to the original budget.
• View budget spreadsheet for any date range (up to 24 months).
• Filter budgets to isolate account segments and simplify editing.
• New ‘in-grid’ editing makes it easy to change budget amounts.
• On-screen column footers display revenue and expense totals.
• Export budgets to Excel with one click.
• Import budgets from Excel.
• Allocate admin budgets with Indirect Allocations.
• Optionally post indirectly allocated budgets.

• Manage vendors, A/P invoices, cash disbursements, voids and adjustments.
• Allocate A/P invoices across your nonprofit chart of accounts.
• Print A/P balance due reports that always agree with the A/P account balances on your books.
• Optionally use separate vendor addresses for mailing, checks and purchase orders.
• Link vendors to direct allocation expense distributions to facilitate data entry.
• Create mail merge letters, labels, envelopes, and emails for vendors.
• Vendor check grouping controls how many checks one vendor receives.
• Schedule full and partial payments for automatic check printing.
• Print secure MICR checks on blank check stock.
• Payments by expense report matches A/P checks to expenses on related invoices.
• Void checks and invoices with automatic credit/debit memos.
• Print automatic 1099 and 1096 IRS forms.
• Print vendor listings, invoice and check registers, balance due reports, and cash basis expense reports.
• Create up to 20 custom vendor fields using pull-down, yes/no, text and date controls.
• Fully integrated to the FUND E-Z general ledger and encumbrance ledger.

• Speedy purchase order processing.
• Track products, payment terms, delivery dates, and unlimited ‘ship-to’ addresses.
• Store items purchased, unit prices, default units, with G/L account settings as P/O items.
• Assign direct allocations to items for split distributions.
• Restrict items to one vendor, or share across all vendors.
• Optionally auto-create encumbrances when purchase orders are printed.
• Bypass P/O’s and create encumbrances directly.
• Print detail and summary encumbrance ledgers.
• Create A/P invoices from open encumbrances.
• Quickly liquidate multiple encumbrances with ‘add from’ open encumbrances feature.
• Strict business rules prevent improper reversal of encumbered amounts.
• Categorize and organize purchase orders with custom reports.
• Fully integrated to FUND E-Z general ledger and accounts payable.

• Manage clients, A/R invoices, cash receipts and adjustments.
• Allocate A/R invoices across your nonprofit chart of accounts.
• Attach direct allocations to clients for automated account distributions.
• Print A/R balance due reports that always agree with the A/R account balances on your books.
• Manage multiple addresses for each client.
• Create mail merge letters, labels, envelopes, and emails for clients.
• Record cash receipts for multiple open bills on one selection screen.
• Automatic credit memos reverse billing details upon selection.
• Print client listings, invoice and cash receipt registers, balance due reports, and cash basis revenue reports.
• Receipts by revenue report matches A/R cash receipts to revenue on related invoices.
• Create up to 20 custom client fields using pull-down, yes/no, text and date controls.
• Fully integrated with FUND E-Z general ledger, client billing and HIPAA billing.

• Rapid client billing invoice processing.
• Auto-create invoice from memorized items, posted history, or recurring invoices.
• Type unlimited length memos with detailed explanations for each item billed.
• Set manual or automatically client discounts.
• Create invoices that contain sales tax with proper accounting for the tax liability.
• Manage unit costs to four decimal places, and quantity sold to two decimal places.
• Assign direct allocations to billing items for automatic revenue-splits during data entry.
• Manually override chart of accounts assignments during data entry.
• Auto-creates A/R invoice numbers when invoices are printed.
• Automatic billing adjustments insure proper reversals of G/L account data.
• Mail statements to selected clients as reminders of amounts owed.

• Allocate transactions across many funds, accounts or cost centers with direct allocations.
• Launch direct allocations from a button on the toolbar.
• Allocate by fixed percentage, units of measure, or direct amounts.
• Link direct allocations to vendors and clients to allocate by default.
• Override direct allocations accounts on-the-fly.
• Also use direct allocations within client billing, purchase orders and encumbrances.

• Allocate indirect costs at period-end with indirect allocations.
• Print post-allocation financial statements.
• Change allocation methods and reallocate instantly.
• Create unposted indirect allocation general journal entries that can be included on general ledger reports and financial statements.
• Optionally post indirect allocations to the general ledger.

• Batch posting is available for all transactions.
• Transaction batches can be edited freely, as need be, until they’re posted.
• For control purposes, batch values are maintained in a control file and cannot be reused.
• Managers can put batches ‘on-hold’ to prevent accidental posting.
• Auto-create transaction batches from posted entries, memorized transactions, or other unposted batches.
• Post batches one at a time or in groups.
• Restrict batch posting with security privileges for only authorized users.

• Grant users full control, add-edit, add-only, read-only or no-access rights by function.
• Choose from five levels of security rights for each individual function.
• Secure data by setting permissions by individual, or for an entire group.
• Set user rights globally or by module.
• Users with read-only rights can access data, but add, edit and delete are disallowed.
• Users with no rights are locked out of data entry screens and their related reports.
• Segment-level security prevents users from viewing unauthorized funds, accounts, and cost centers.

• Backup utility creates a compressed *.fez file.
• Restore backups safely with proper warnings against overwriting data.
• Import data directly from Excel or other text files.
• Import general journal entries, cash receipts, cash disbursements, invoices, bills, clients, vendors, donors, budgets, and billing claims with full data validation, error reports and success reports.
• Export data to numerous formats including Excel, HTML, PDF and many others.
• Email export files in one easy step.