The $695.00 Fund Accounting Base System
Includes the Following Modules:
- Record bank deposits, manual checks, and adjusting journal entries.
- Utilize direct allocations to memorize account distributions, up to 999 details
per allocation, across all transaction journals.
- Budget management – auto create budgets, mass update budgets, edit
budgets, add budget revisions, post budget revisions, and print budget analysis
reports.
- Perform unlimited automatic bank reconciliations, reconcile one cash account
across funds, auto-clear cash items, and print reconciliation reports.
- Print GL source journals, trial balances, account detail and general ledger
reports with running balances, print financial statements and budget reports.
- Create custom column and row codes for financial statement
formatting.
- Create filter and sequence codes for unlimited filtering and sorting of report
information.
- Setup and print FASB 117 financial statements.
- Fully integrated to all other FUND E-Z accounting modules.
- Manage vendors, add/edit accounts payable invoices for
purchases, charge invoices to an unlimited number of funds
or control accounts.
- Utilize direct allocations to memorize account distributions, up to 999 details
per allocation, in all A/P transaction journals.
- Automatic pop-up of open purchase orders by line number, upon selecting the
vendor.
- Schedule pending A/P computer checks by selecting individual invoices or by
group.
- Perform cash requirement procedures and print either pre-printed or MICR
computer checks.
- Void checks and adjust invoices with automatic credit/debit memos.
- Auto-create, edit and print 1099 and 1096 IRS approved forms.
- Print all vendor listings, invoice and check register reports, balance due
reports, aging reports, cash transfer reports and cash basis expense reports.
- Fully integrated to the general ledger and purchase order modules.
- Enter and print purchase orders with unlimited ship-to addresses with up
to 999 products per PO.
- Update quantity of goods received, auto or manually close PO’s, either
one PO line at a time or entire PO with one click.
- Product codes can apply to all vendors, or be restricted to one vendor, with
variable or fixed pricing.
- Assign default chart of accounts data to a product code or use a direct allocation
to assign split distributions.
- Encumbrance ledger account distributions can be edited directly from the
PO with a pop-up.
- Enable the auto-close PO feature to insure that postings to the encumbrance
ledger do not exceed earmarked monies.
- Print purchase orders, PO registers, PO history, goods received and encumbrance
ledger reports.
- Encumbered columns on budget comparison reports are used to display ‘worse-case
scenario’ variances.
- Fully integrated to the FUND E-Z accounts payable module.
- Manage clients, add/edit accounts receivable bills to record revenue, to
an unlimited number of funds or control accounts.
- Utilize direct allocations to memorize account distributions, up to 999 details
per allocation, in all A/R transaction journals.
- Subdivide clients into agency groups for segregation on balance due reports.
- Open bills pick list automatically pops-up in cash receipts, when a client
code is selected.
- Auto-create cash receipts function can create payments for open bills by
any combination of batch #, bill date, fund, A/R account or agency.
- Adjust accounts receivable bills with automatic credit/debit memos.
- Print all client reports including listings, bill and cash receipt registers,
balance due reports, aging and history reports.
- Fully integrated to general ledger, client billing and HIPAA billing modules.
- Enter billing orders and print billing invoices with varying ship-to addresses
and up to 999 billing code lines per order.
- Unlimited length memos for each billing code allow detailed explanations
of products or services sold.
- Set billing codes for goods or services sold with variable, fixed or sliding
scale pricing.
- Cost per unit can be calculated to three decimal places and fractional unit
amounts and descriptions (e.g. dozen) are available.
- Assign default chart of accounts data to a billing code for the posting to
the credit side (usually revenue) on A/R bills.
- Adjust billed invoices automatically by adjusting the quantity sold or adding
new billing codes to existing invoices.
- Creates accounts receivable credit/debit memos for billing adjustments and
appends details to original invoice for reprinting.
- Create recurring billings for groups of clients with user defined billing
details and frequency control.
- Print order, invoice and sales reports as well as statements of accounts
and statements of client activity.
- Fully integrated to the FUND E-Z accounts receivable module.
- Allocate transactions using direct allocations at ‘point of entry.’
- Direct allocations work in all transaction screens across all accounting
modules.
- Utilize fixed percentage, units of measure, direct amounts or a combination
of methods.
- Allocate admin or overhead expenses at period-end with indirect allocations.
- Select one or more chart of accounts levels to be used in the allocation,
and disable irrelevant levels to simplify allocation instructions.
- Supports up to 999 ‘from/to’ transfers within
each indirect allocation group.
- Allocate using fixed percentage, units of measure, weighted average of direct
costs, weighted average of selected accounts or its inverse
(ratio value method).
- Allocation targets can differ from source accounts to maintain pre-allocated
amounts.
- Use up to 12 different allocation groups within one allocation - one for
each month of the year.
- Allocate to new department levels not used in transaction entry, to create
a ‘new-view’ of the organization.
- Allocate budgets along with actual dollars and print allocated budget comparisons
with an option to include budget revisions.
- Print allocated financial statement and allocation distribution reports that
display generated percentages to 10 decimal places.
- Track donors and their attributes.
- Track donations and other donor activities.
- Track pledges and pledge receivable balances.
- Integrate donation, pledge and adjustment activity with
FUND E-Z accounting.
- Import donor, donation and pledge information from external
files.
- Use the built-in word processor to send mail-merge acknowledgements
to donors.
- Report on fund raising information using variable search
and sort criteria.
- Integrate to the data access component for custom reports,
exports and data analysis.
- Backup utility creates a compressed *.fbk file that can be saved to any drive,
folder and file name at any time.
- Restore utility warns against overwriting data and requires supervisor password
rights to execute and access rights to view restored data.
- Import fixed width data or comma delimited data which utilizes a flexible
user-defined import spec to maps fields.
- Import general journal entries, cash receipts, cash disbursements, invoices,
bills, clients, vendors, donors, budgets, and billing claims with full data validation,
error reports and success reports.
- Export capabilities for all reports to numerous formats and applications
including MS Word, Excel, Lotus, Adobe Acrobat, CSV files, and more.
- A full suite of security tools are included including data integrity checkers,
recreation of system indexes, recreation of GL net activity files, data cleaners
and data editing tools.
- The remove obsolete data function deletes old fiscal years and properly maintains
bank reconciliations, accounts payable and accounts receivable transactions that
straddle the remove date.
- Choose from five levels of security rights per user for each individual system
function.
- Supervisor has granular control over settings for full control, add-edit,
add-only, read-only and no-access.
- Set user rights either globally, by module, or in detail by function.
- Users with read rights can access pop-up pick lists, but add or edit on-the-fly
is disallowed.
- Users with no rights are locked out of data entry screens
and their related reports.
- Passwords can be reset by users at will, and are not visible to the supervisor.
- A time-saving copy-user function is helpful when mimicking complex rights
across users.
- Transaction and login audit files contain date, time and user ID information.
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Upgrades vs. Revisions
Periodically, our software is modified with improvements, new features and changes to existing features. |
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